All accounts are automatically assigned as a General User role when a user is created or imported.  This role allows a user to see the Dashboard, and this user cannot do anything else until assigned a role at the global or course level. Read below to compare the different types of roles and permissions.


User Permissions


Some roles are available at the global level, while others are set on a course-by-course basis. Multiple roles can be assigned to the same user. To learn how to assign roles and which roles you need to assign other roles, view this article.




Global LevelCourse Level
Roles
  • System Administrator
  • Course Administrator
  • Graphic Designer
  • Glossary Editor
  • Course Leader
  • Editor 
  • Approver
  • Commenter
  • Viewer


Global Roles 

  • System Administrator - These privileges are global. The System Administrator has permissions to do anything within CourseArc. A user with this role may add, modify, and remove users; assign users global roles, modify and delete any files; manage global settings, create new courses, delete courses, access and edit any course; and comment and assign tasks. Additionally, a System Administrator may add and update the following: themes, design options, icons, and boilerplates.

  • Course Administrator - These privileges are global. The Course Administrator has the same permissions as the Course Leader within a course, and can also add users, modify and delete any files, add and update boilerplates, create new courses, delete courses, access any course, approve pages, and manage the global glossary. 

  • Graphic Designer - These privileges are global. The Graphic Designer role allows a user to update the look and feel of your themes and icons. The Graphic Designer may add and update themes, design options, and icons.

  • Glossary Editor - These privileges are global. The Glossary Editor role allows a user to import, add, and edit terms in the global glossary.

  • General User - These privileges are global. All accounts are considered a general user which allows them to see the Dashboard until they are given another role. 


Course Level Roles 

  • Course Leader - This role is assigned at the course level. The Course Leader role allows a user to add new modules, make edits, lock a page to prevent future edits, assign, delete, and mark tasks as complete within a course, add and delete comments, and assign other users to a course.
  • Editor - This role is assigned to the course OR module level. The Editor role allows a user to add new pages, reorder pages, make edits, assign tasks to others, and leave comments.

  • Commenter - This role is assigned to the course OR module level. The Commenter role allows a user to comment on the content; they see a read-only view of all pages, including outstanding tasks and comments.

  • Viewer - This role is assigned to the course OR module level. A Viewer role allows a user to view course content but does not see tasks or comments.

  • Approver- This role is assigned to the course OR module level. A user with the Approver role receives editor permissions as well as the ability to approve and change the approval status of a page.



Global Application Permissions


✔ Yes

✗ No
Add Users
  • System Administrator
  • Course Administrator (cannot assign global roles)

  • Graphic Designer
  • Glossary Editor
  • Course Leader
  • Editor
  • Approver
  • Commenter
  • Viewer

Remove Users
  • System Administrator
  • Course Administrator
  • Graphic Designer
  • Glossary Editor
  • Course Leader
  • Editor
  • Approver
  • Commenter
  • Viewer
 General Settings
Tracking Code
Vimeo Settings
Manage LTI Connections
Multi-Branding


  • System Administrator

  • Course Administrator
  • Graphic Designer
  • Glossary Editor
  • Course Leader
  • Editor
  • Approver
  • Commenter
  • Viewer

Manage Themes
and
Design Options
  • System Administrator
  • Graphic Designer
  • Course Administrator
  • Glossary Editor
  • Course Leader
  • Editor
  • Approver
  • Commenter
  • Viewer

Manage Icon Sets
  • System Administrator
  • Graphic Designer

  • Course Administrator
  • Glossary Editor
  • Course Leader
  • Editor
  • Approver
  • Commenter
  • Viewer

Manage Boilerplate
  • System Administrator
  • Course Administrator

  • Graphic Designer
  • Glossary Editor
  • Course Leader
  • Editor 
  • Approver
  • Commenter
  • Viewer

Manage Global Glossary
  • System Administrator
  • Course Administrator
  • Glossary Editor

  • Graphic Designer
  • Course Leader
  • Editor
  • Approver
  • Commenter
  • Viewer

Manage Tags
  • System Administrator
  • Course Administrator

  • Graphic Designer
  • Glossary Editor
  • Course Leader
  • Editor
  • Approver
  • Commenter
  • Viewer
Create Courses
  • System Administrator
  • Course Administrator

  • Graphic Designer
  • Glossary Editor
  • Course Leader
  • Editor
  • Approver
  • Commenter
  • Viewer

Delete Courses
  • System Administrator
  • Course Administrator

  • Graphic Designer
  • Glossary Editor
  • Course Leader
  • Editor
  • Approver
  • Commenter
  • Viewer

Access ALL Courses
  • System Administrator
  • Course Administrator

  • Graphic Designer
  • Glossary Editor
  • Course Leader
  • Editor
  • Approver
  • Commenter
  • Viewer

Direct Access to File Manager from Main Menu
  • System Administrator
  • Course Administrator

  • Graphic Designer
  • Glossary Editor
  • Course Leader
  • Editor
  • Approver
  • Commenter
  • Viewer

Update or Delete ALL Files
  • System Administrator
  • Course Administrator

  • Graphic Designer
  • Glossary Editor
  • Course Leader
  • Editor
  • Approver
  • Commenter
  • Viewer


Course Permissions


✔ Yes
✗ No
Manage Course Settings
  • System Administrator
  • Course Administrator
  • Course Leader
  • Graphic Designer
  • Glossary Editor
  • Editor
  • Approver
  • Commenter
  • Viewer
Apply Tags
  • System Administrator
  • Course Administrator
  • Graphic Designer
  • Glossary Editor
  • Course Leader
  • Editor
  • Approver
  • Commenter
  • Viewer
View Tags
  • System Administrator
  • Course Administrator
  • Course Leader
  • Graphic Designer
  • Glossary Editor
  • Editor
  • Approver
  • Commenter
  • Viewer



Create New Modules
  • System Administrator
  • Course Administrator
  • Course Leader

  • Graphic Designer
  • Glossary Editor
  • Editor
  • Approver
  • Commenter
  • Viewer

Create New Pages
  • System Administrator
  • Course Administrator
  • Course Leader
  • Editor
  • Graphic Designer
  • Glossary Editor
  • Approver
  • Commenter
  • Viewer

Edit Pages
  • System Administrator
  • Course Administrator
  • Course Leader
  • Editor

  • Graphic Designer
  • Glossary Editor
  • Approver
  • Commenter
  • Viewer

Reorder Pages
  • System Administrator
  • Course Administrator
  • Course Leader
  • Editor

  • Graphic Designer
  • Glossary Editor
  • Approver
  • Commenter
  • Viewer

View Content
  • System Administrator
  • Course Administrator
  • Course Leader
  • Editor
  • Approver
  • Viewer
  • Commenter 

  • Graphic Designer
  • Glossary Editor

Write Comments
  • System Administrator
  • Course Administrator
  • Course Leader
  • Editor 
  • Approver
  • Commenter

  • Graphic Designer
  • Glossary Editor
  • Viewer
Assign, Edit, and Complete Tasks

  • System Administrator
  • Course Administrator
  • Course Leader
  • Editor
  • Approver

  • Graphic Designer
  • Glossary Editor
  • Commenter
  • Viewer

View Tasks
  • System Administrator
  • Course Administrator
  • Course Leader
  • Approver
  • Commenter
  • Editor

  • Graphic Designer
  • Glossary Editor
  • Viewer

Add or View Comments
  • System Administrator
  • Course Administrator
  • Course Leader
  • Approver
  • Commenter
  • Editor

  • Graphic Designer
  • Glossary Editor
  • Viewer

Remove or Resolve Comments
  • System Administrator
  • Course Administrator
  • Course Leader

  • Approver
  • Commenter
  • Editor
  • Graphic Designer
  • Glossary Editor
  • Viewer

View Page Status
  • System Administrator
  • Course Administrator
  • Course Leader
  • Approver
  • Editor

  • Graphic Designer
  • Glossary Editor
  • Commenter
  • Viewer

Change Page Status
  • System Administrator
  • Course Administrator
  • Course Leader

  • Graphic Designer
  • Glossary Editor
  • Approver
  • Commenter
  • Editor
  • Viewer

Approve Page
  • System Administrator
  • Course Administrator
  • Approver

  • Graphic Designer
  • Glossary Editor
  • Course Leader
  • Commenter
  • Editor
  • Viewer

Lock/Unlock Page
  • System Administrator
  • Course Administrator
  • Course Leader
  • Approver

  • Graphic Designer
  • Glossary Editor
  • Commenter
  • Editor
  • Viewer

Manage Course Glossary
  • System Administrator
  • Course Administrator
  • Course Leader
  • Editor
  • Approver

  • Graphic Designer
  • Glossary Editor
  • Commenter
  • Viewer

View LTI Embed Links
  • System Administrator
  • Course Administrator
  • Course Leader

  • Editor
  • Approver
  • Graphic Designer
  • Glossary Editor
  • Commenter
  • Viewer